Board Members in Attendance:

• President – MJ Jones (not present)
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Janet Cummings
• Additional Households in attendance -7

The meeting was called to order by President Ron Alford at 7:00 pm. The minutes from the December 1st 2009 HOA meeting were approved.

Old Business:

The approved 2010 Budget was presented to the homeowners that were at the meeting for their review and discussion. Jon Lee provided a detailed explanation of current expenditures and projected expenditures, as well as a comparison to previous annual budgets dating back to 2003.

Homeowner Pete Cummings made a request for the bids offered on the steps/walkway at the pool parking lot that were built in 2008. Jon Lee agreed to retrieve those written bids (2) that were obtained. Two other contractors provided verbal estimates. The concern was that as a Board of the HOA that we should attempt in all cases to obtain at least three written bids, if possible, in order to demonstrate to the homeowners that the Board is being efficient and trustworthy with the expenditures of the Homeowners monies. In addition, there was a concern that a permit to build was not acquired and that the steps did not meet building code standards. The Board agreed to have the liability insurance representative visit the site and provide us a written statement addressing these concerns.

New Business:

Discussion was held regarding a new homeowner’s fence request on Harps Mill Woods Run. MJ agreed to visit the homeowner to review the standards and provide approval and or suggestions.

Board agreed that we should provide a list of the other homeowners in our neighborhood who volunteer to organize activities and events for the children and our families. It was agreed that we place that information on the web-site under “Volunteers” In addition to the Board and their family members, we certainly appreciate those other families as the Powell’s and Reston’s who consistently “step forward” to assist with neighborhood needs and events.

Discussion was held regarding the upcoming Easter Egg Hunt and party scheduled for Saturday March 20th- Amy Powell volunteered to be the coordinator.

Discussion regarding ongoing issue of homeowners and or tenants parking vehicles on the street. It was agreed that Ron would place notices on those vehicles which are consistently parked on the street advising the owners of the bylaws and possible fine if not corrected in 30 days.

The Pool Drain repair is taking place now and is the largest exception to our 2010 budget.

Money was added to the budget line items to include a Pig Roast with the Summer Family Pool Party, as well as money for Luminaries and a progressive supper to increase the social contact in the neighborhood.

A vote was held for 1 expiring board member – 7 proxies along with 8 present homeowners voting. 14-1 for Brenda Campbell to be re-elected to the board

It was suggested by present homeowners that we should have a covenants review to keep more uniformity. It was agreed that we should have a good cross-section of homeowners to make recommendations. Any recommended changes that the board would like to make would be reviewed and voted on by all homeowners at a special meeting, according to the current HOA rules. This came about resulting form a discussion regarding uniformity and standards for fences on homeowners’ properties. Harps Mill Woods has referred to the City of Raleigh regulations on fencing. Our covenants do prohibit chain link fencing.

Board Meeting following the annual meeting was conducted and officers were selected:

• Mark Jones- President
• Janet Cummings- Vice President
• Ron Alford- Secretary
• Brenda Campbell- Treasurer

It was agreed that Brenda and Ron would be added as signatures on the HOA banking account.

Meeting adjourned at 9:15 pm

Next Meeting: April 13th 2010

HOA Board Meeting Dates:

Board Meeting dates:

• April 13th 2010
• June 8th 2010
• August 3rd 2010
• October 5th 2010
• December 7th 2010

Annual Meeting – Feb. 1, 2011

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford (absent)
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Janet Cummings (absent)
• Additional Households in attendance – 0

The meeting was called to order by President Mark Jones at 7:09 pm.

Old Business:

Financial – Budget on target for this year. Still have 6 homes owing current years dues, with an additional 2 homes still owing interest only. Current capital reserve balance is $17,327, which is less than one year’s expenses.

New Business:

2010 Budget Approval – Mandatory pool repair estimates were reviewed and bid of $5,000 which will include draining, replacement of drain and repainting was approved. Separate water cost to refill is estimated at $150. Estimates for replanting of holly bushes along back fence around pool added into the general landscaping line item. Increase in Social budget to include costs for planned Pig Picking family gathering around the pool opening date, as well as the supply purchases for luminaries in December. The estimate on cost of the Progressive Supper would be limited to flyers.

Review of past years expenditure and planning for future normal expenses required the increase in annual dues. Considering our low dues rate and the need to keep a minimum of 6-months in reserves we foresee the need to increase rates again for 2011. Our HOA bylaws prevented dues from being raised further this year, so we present this financial trend to the annual meeting in February.

Vote was passed 3-0 to increase dues the maximum allowed without full association vote, which was 5%, adjusted for the consumer price index as of July 2009, which was -0.2% for Raleigh. Dues will be $168 for 2010.

Secretary was directed to mail out invoices no later than December 12th to all homeowners.

Meeting adjourned at 8:40 pm.

Next Meeting: Annual HOA Meeting, February 2, 2010 at the Golden Corral on Millbrook Road, at 7 pm. Board to hold position elections immediately following the annual meeting adjourns.

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Janet Cummings
• Additional Households in attendance – 1

The meeting was called to order by President Mark Jones at 7:04 pm.

Old Business:

Financial – Budget on target for this year. Still have 6 homes owing current years dues, with an additional 2 homes still owing interest only. Current surplus is $21,296, which is less than one year’s expenses.

Pool – Pool is closed. Spotlight replaced with sensor activation model and other lighting fixed.

Compliance Issues – No complaints were issued in the past two month.

New Business:

Invoices and Maintenance – Issue raised over the appearance of invoices; not pre-printed with letterhead that contains license number and insurance information on them. Discussion on practice of reviewing contractor for these items is adequate, but suggestion that we ask for more professional looking invoices was submitted. Suggestions will be considered as part of a full review of the financial process (see Treasurer duties below). Most board members get similar types of invoices for work done on their homes, but more documentation will be retained for HOA work.

Compliance Issues – Board has noticed newspapers left uncollected at home on Harps Mill Road and will approach in person. Board members will continue to approach homeowners in person before sending official of complaint, as a means of educating about HOA bylaws and showing concern for our neighbors.

Communication – Notice to be sent about upcoming Halloween carnival on 10/31. Secretary will investigate getting Harps Mill Woods in the Wake County Real Estate system for immediate notification on closings and property transfers. Contact form to update homeowner information will be posted to website and announcement sent to email distribution list.

Pool – Need to get firm estimate on pool drain replacement before next budget meeting – MJ to follow-up with pool company to contract them to have work performed instead of HOA dealing directly with vendor. Cost is estimated at $5,000 which will include draining, replacement of drain and repainting. Separate water cost to refill is estimated at $150.

Landscaping – Sea grass bushes will be removed this fall. Board approved the $250 cost for our regular landscaper Troy to perform work. Replacement holly plants will be planted in the spring and cost factored into 2010 budget – MJ will get estimates for budget meeting.

Holiday Activities – Board will send out email to gauge the participation we can expect if we vote to purchase luminaries for December. The suggestion of a Progressive Supper to increase neighborhood social time will also be added to this message.

HOA Management Company – After much discussion the board voted 4-1 against researching management companies for our association. Any homeowner who feels strongly about this topic is encouraged to voice them at the February General meeting.

Treasurer Duties – Jon will train Brenda Campbell and Ron Alford on Treasurer responsibilities, to ensure a smooth transition in 2010 (Jon’s last year on our HOA board). Treasurer position does not have to be a sitting board member. Board will officially vote on the Treasurer position in February.

Meeting adjourned at 8:24 pm.

Next Meeting: December 1, 2009 at the Golden Corral on Millbrook Road, at 7 pm.

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell (absent)
• Board Member – Janet Cummings
• Additional Households in attendance – 1

The meeting was called to order by President Mark Jones at 7:02 pm.

Old Business:

Financial – Budget on target for this year. Only 6 homes remain past due, with an additional 2 homes still owing interest. Last foreclosure has sold and partial back dues were paid.

Pool – Pool is open and we are still waiting on cost to replace drain, paint and possible get metal tables for next season.

Communication – Seasonal letter was not posted, but regular announcements are being sent to most homeowners.

Compliance Issues – Letter sent to homeowner regarding broken swing set. Back yard has been picked up and looks better.

New Business:

Compliance Issues – No complaints were reported at or before meeting. Some neighbors are still not cutting grass frequently enough, so board members have been knocking on doors.

Communication – Notice needs to be sent for upcoming social events and continue to update email list as requests are sent to Secretary or Board email.

Pool – Several items around the pool need to be taken care of:

· No trespassing sign and No Swimming at Night signs are needed – Jon Lee to get legal wording required

· Replace spotlight with one with sensors

· Fix lights in hallway & supply room – Janet will get a couple of estimates on both lighting items

· Need to get good estimate on pool drain replacement before budget meeting; limited approved contractors exist to perform work – MJ to follow-up with pool company

Landscaping – Sea grass bushes need to be replaced with matching holly plants like on other – MJ will get estimates.

Luminaries for Christmas Season – Suggestion to provide luminaries during the December holiday season to brighten the neighborhood and bring our neighbors. More information on costs are needed to make a decision.

HOA Management Company – Suggestion that an HOA management be hired to perform administrative tasks was brought up for discussion. Most board members are not in favor of this due to the increased cost to homeowners. The subject was left open for further discussion and would need majority vote of full association in February.

Treasurer Duties – Jon wants to pass over the Treasurer duties to interested board members since he is entering his last year on the HOA board. A training session will be held after the next board meeting to review these duties. Treasurer position does not have be held by a voting board member, but must be a homeowner of the association.

Meeting adjourned at 8:00 pm.

Next Meeting: October 6, 2009 at the Golden Corral on Millbrook Road, at 7 pm.

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Janet Cummings

Additional Households in attendance – 8

The meeting was called to order by President Mark Jones at 7:02 pm. The minutes for the previous HOA board meeting on April 14, 2008 were approved.

Old Business:

Financial – Budget on target for this year. Only 6 homes remain past due, with an additional 2 homes still owing interest. Last foreclosure has sold and partial back dues were paid.

Pool – 20 additional keys were purchased, checked and given to MJ to have available for homeowners who lose them. Risk assessment was made by Erie Insurance, with no recommendations for changes noted.

Communication – We added links to City of Raleigh ordinance and helpful government sites for all homeowners as a courtesy and reminder about general rule on pets, lawn watering, etc. Also, all future board meeting dates are also posted.

Compliance Issues – No new complaints received in the past two months.

New Business:

Compliance Issues – Swing set behind home at 7844 Harps Mill Woods Run needs to be removed, repaired or replaced. It is broken and dangerous to neighborhood children who can access it easily, and parts that break off are being tossed into ditch that runs along property line. Secretary will send letter to homeowner to take action or face fines under the Nuisance clause.

Communication – Seasonal letter will be going out this month to remind homeowners about pool rules, grass cutting, pet clean-ups and ‘come socialize at the pool and meet your neighbors’.

Pool– HOA will have to budget money to replace the vent covers at the bottom of the pool before the 2010 season. We will take advantage of the drained pool to repaint and fix any other cracks. Best estimate on costs at this point is $5,000. MJ will get quotes from the 2 contractors that are authorized to replace covers. MJ is also gathering prices on metal tables with umbrella holes to add to the remaining pool furniture. We cannot replace broken glass tops with non-glass option, so only one table remains available.

Landscaping – HOA pays $300 to cut the tall grass and bushes along the back edge of pool each year at the beginning of the season. Discussion on replacing these bushes that attract ticks with holly plants matching the other sides – MJ will get some prices. A concern over soil retention along the back was mentioned.

Sign Repair – Entrance sign quote from Jack Rabbit Signs was approved and Ron will follow-up to get sign replaced.

Meeting adjourned at 7:45 pm.

Next Meeting: August 4, 2009 at the HMW pool, weather permitting at 7 pm.

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Janet Cummings

Homeowners in attendance – 2

The meeting was called to order by President Mark Jones at 7:08 pm. The minutes for the previous HOA board meeting on February 3, 2008 were not approved. Secretary needs to send to Janet again for her approval.

Old Business:

Financial – Budget Reviewed. Payment needs to be sent for Easter event. Late notices are being sent around the 11th of each month to the 14 remaining past due accounts. Only 1 is more than 1 year in arrears and it is a foreclosure. Otherwise, budgeted expenses are on schedule, with less past due accounts than normal for April.

Pool – Keys will be made to bring stock up to 25 for the season. List of past due accounts given to Secretary, so that keys will not be given out until dues are current. Most pool keys & copy of list will be given to MJ, due to his availability & proximity to the pool.

Communication – Website updates needed on term expiration years; Jon & Ron expire in 2011 and MJ & Janet in 2012, Brenda in 2010.

Compliance Issues – Tow truck on Harps Mill Woods has been addressed and is now parked inside his garage.

New Business:

Compliance Issues – Grass cutting issues will only be given a 10-day written notice period; however, personal contact will be made by a board member to remind homeowners to keep their lawn looking neat. Secretary will send periodic reminders via email announcements and add to the website.

Tree Trimming – We will look into posting tree pruning clarifications (City of Raleigh vs. homeowner responsibility) on the website, as well as reminder announcements. Paddlewheel and Harp Mill Road have the most tree height issues the sidewalks.

Communication – We will try to add links to City of Raleigh ordinance and helpful government links for new homeowners as a courtesy and reminder about general rule on pets, lawn watering, etc. Secretary will check with webmaster on any limitations.

Future Meeting Dates – Board has tentative set meetings for the following dates, which will be posted on website: June 9, August 4, October 6, December 1.

Pool Opening Date – Will be set his week and sent out via email and posted to website, as well as the sign displayed. We are opening earlier than most neighborhoods.

Sign Repair – Entrance sign needs to be replaced (attached portion, not the concrete). Ron will gather estimates and send via email to all board members for approval. Repairs have been repeated and are not working.

Meeting adjourned at 8:02 pm.

Next Meeting: June 9, 2009 at the HMW pool, weather permitting at 7 pm.

Board Members in Attendance:

• President – MJ Jones
• Vice President – Ron Alford
• Treasurer – Jon Lee
• Secretary – Brenda Campbell
• Board Member – Lois Foster

The meeting was called to order by President Mark Jones at 7:04 pm. The minutes for the previous HOA board meeting on December 12, 2008 were distributed for review and approved.

Board officers were introduced and provided comments on the events of 2008, as follows:

President: It was a good year. We completed the pathway steps that were a major safety hazard and have accepted a bid to replace the pebble-walkway in the next few weeks. The board worked well as a team to face some challenges due to foreclosures in the neighborhood. We responded to all neighbor complaints as quickly as possible and rely on all homeowners to notify us of violations. We are working hard to keep rules enforced.

Vice President: We had two well attended events at Easter and Halloween with plans to continue that tradition. Signs used to announce events must be kept off right-of-way areas on Harps Mill Road, so please look for these at each end of Paddlewheel Drive.

Treasurer: Improvements have been put into place to help track changes in home ownership. We recovered most of a 3-year annual dues balance when foreclosure sold. Our CPA has approved this past year’s financial review. The 2009 pool maintenance contract includes new fuel surcharge costs based on gas prices. Currently there are still 18 outstanding dues owed for 2009 and 1 outstanding from 2008.

Secretary: Several issues that were presented to the board for resolution during 2008 were resolved. These included a blocked drainage ditch, restricted wildlife on homeowner property and several yards where grass was not kept cut in a timely manner. Registered letters were sent to correct these issues and all property owners complied, with only one bank-owned property being charged for lawn maintenance. Website enhancements and contact information updates are improving communication between board members and all homeowners, so please use our various contact methods to reach us.

Homeowner Questions: Several homeowners in attendance inquired about process of rule enforcement. The board acts on all complaints and their own observations. We have worked hard this past year to improve communication between the board and all homeowners, as well as among the board itself to provide quicker responses. The 30-day notice period for violations on grass height will probably be reassessed this coming year, but that is a reasonable time period for most violations to be resolved without fines. Email reminders were requested for those who provided them on their contact information forms and the secretary will implement that as quickly as possible. The board emphasized their goal of improved communication, so please report any rules violation that you see as quickly as possible via email, phone or letter.

Board Member Elections: There were two vacant board positions for expiring terms and three homeowners for consideration (profiles were provided in the January letter). Lois Foster was thanked for her efforts in soliciting candidates; she did a wonderful job stepping in to fill a mid-year vacancy in August. No additional candidates were put forth at the meeting and ballots were tallied as follows: Janet Cummings – 11 votes, Nabil Rahman – 10 votes and Mark Jones – 16 votes.

Congratulations Janet & Mark.

Annual meeting was adjourned at 8:08 pm and board members convened for a short meeting to elect officers for the coming year.

Board Meeting – February 3, 2009

Officer Elections: All current officers will retain their current positions. Janet Cummings was welcomed and will not hold an officer position this year.

Action Items: Secretary will make sure that authorization to have pool keys duplicated is expanded to cover all board members at Busse’s Locksmith before next meeting. The need to have a ‘Disaster Plan’ in place to prevent the loss of HOA historical documents, as well as board member replacement procedures will be topics for discussion at the April meeting. Pool keys will need to be ordered for the upcoming season.

Next Meeting: April 14, 2009 at the HMW pool, weather permitting at 7 pm. Pool will not be open for use, but Mark will remove padlock.

Attendance: 

• President – MJ Jones (present)
• Vice President – Ron Alford (present)
• Treasurer – Jon Lee (present)
• Secretary – Brenda Campbell (absent)
• Board Member – Lois Foster (present)

The meeting was called to order by President Mark Jones. The minutes for the previous HOA meeting on October 7^th 2008 were approved. 
Old Business: 

Landscaping – Walkway and steps between Harps Mill Woods and Mill Trace from the bridge to the pool were completed and the contractor was paid in full upon completion of the project.  A bid for “pebble path restoration” was reviewed from Ron Bailey, contractor, Accurate Design, LLC. The specifics of Mr. Bailey’s proposal were discussed. Another bid will be requested from another contractor for comparison of costs. Specifics for payment methods will be requested in writing from the bidding contractors.
Financial – Treasurer Jon Lee presented the proposed budget for 2009. The only change was an addition of $1500.00 to the General Maintenance & Repair line item to cover the projected cost of the pathway restoration to be completed in early 2009. The budget was reviewed and approved.
Pool – The Board decided to request an additional number of pool keys (10 to 20) be cut by Busses Locksmith to have as spares prior to the summer season.  Estimates have been requested to repair and replace the Pool bathroom door handles/locking mechanisms and the work will be completed prior to the opening of the pool in 2009.  Estimation for replacement of swimming pool table tops were obtained from DAN Glass Company in Raleigh. The estimated cost was $189.13 plus $12.77 tax= $201.90 per table top. The NC Code requires the material to be tempered safety glass.
Communication – Two letters/notices will be sent out to all HOA members prior to the 2009 Annual Meeting on February 3^rd 2008. One notice will be the billing for the 2009 HOA dues of $160.00. The second notice will be to announce the date and place of the Annual Meeting. Included in that letter will be an announcement that there are two vacancies on the HOA board and nominations will be accepted and voted on by the HOA members at the Annual Meeting. According to the Bylaws, the later notice will be mailed 30 days prior to the Annual Meeting.

New Business:

Pool – An estimate was requested from Ron Bailey, contractor, as to the cost to replace one of the pool spotlights with a double light unit with a sensor that would activate at night for the purpose of providing security lighting of the pool parking lot.

General Landscaping – No current concerns.  Thanks to Bill and Lois Foster for the beautiful Christmas decorations on the subdivision sign.
Next Meeting:  February 3, 2009 (Annual Meeting) at Golden Corral on Millbrook Road (off Capital Blvd.) 

President Mark Jones closed the meeting with no further business needing to be discussed.

Attendance:

• President – MJ Jones (present)
• Vice President – Ron Alford (present)
• Treasurer – Jon Lee (present)
• Secretary – Brenda Campbell (present)
• Board Member – Lois Foster (present)
• Homeowners present – John Booker, Anibal Lopes, Gregory Wiggs and Nabil Rahman

This meeting was called to order by MJ Jones at 7:05 pm, at Golden Corral.

Old Business:

Financial – Final information on estimates for 2009 budget will be needed for next meeting. We are still tracking to stay on budget for 2008, which includes spending about $2,000 more each year to reduce the capital account overages.

Pool – Furniture: Ron to have final cost estimates on table tops. MJ looking at cost of industrial grade umbrellas due to breakage. Bathrooms/Locks: Both knobs need to be replaced with easy release locks and NOT match to the main gate, as this presents a safety hazard for off-season use. Busse’s to be contacted for key pricing & lock replacements in 2009 budget.

Communication – Update mailing was sent to all 115 homeowners, with 60 returning information and only 3 returned to sender. Jon and Brenda will coordinate the maintenance of a common database file for all homeowner contact.

Lawn Maintenance – Only one complaint for high grass and homeowner was been contacted and grass was immediately cut.

New Business:

Pool – Pool is closed for the season. As in past years the phone has been turned off and will be returned to service next May. A motion light is needed for pool parking lot; MJ to get cost for 2009 budgeting. Bathroom floors need cleaning and screen on Men’s room needs replacement. A complete overhaul on cement cracks are pre-pool opening items for 2009.

Board Position Opening – There are currently 3 new homeowners that have submitted interest and background profiles to Lois for Annual meeting. They are: Nabil Rahman, Gary Moss and Wayne Holley. Profiles for all candidates will be sent with Annual Meeting letter in January. Mention of term limits to be added to the By Laws at the annual meeting is a possibility.

Communication – Separate ‘invoice’ will be sent immediately following the December meeting, when 2009 budget will be approved and annual dues are known. This effort is being made to improve the timeliness of dues payment. Website is a great tool, but posting items as links would improve printing abilities. Approval of 3-year domain name purchase was obtained and will be added to the 2009 budget.

Halloween Party – Amy Powell will again handle the coordination of a Halloween Carnival for the younger children. It will be held in the pool parking lot on October 31 beginning at 5:30 pm.

Landscaping – Pathway and steps between Harps Mill Woods and Mill Trace needs to be addressed for safety concerns. Ron Baily is a possibility, but other estimates will be gathered and require drawing and all costs, including a railing. Tree trimming on Paddle Wheel may involve the City of Raleigh if the trunk is between street and sidewalk. First contact should be with the homeowner.

Next Meeting: December 2, 2008 at Golden Corral on Millbrook Road (off Capital Blvd.)

Meeting adjourned at 8:33 pm.

Attendance:

• President – Carole Springfield (absent)
• Vice President – Ron Alford (present)
• Treasurer – Jon Lee (present)
• Secretary – Brenda Campbell (present)
• Board Member – MJ Jones (present)
• 14 Homeowners present

This meeting was called to order by Ron Alford at 7:05 pm, at Harps Mill Woods pool.

Old Business:

Financial – We have 1 home that owes for 2007 & 2008 and 1 home still owing for 2008. All others are up-to-date. Jon is posting monthly invoices with increasing interest. Once January 2009 hits, legal action will be worthwhile on 3 years past due home. All line items are on track not to exceed budgeted amounts.

Pool – Furniture: Only 1 umbrella left. All tables need table tops replaced due to breakage. Ron will follow-up with company who can custom cut Plexiglas tops for us. Bathrooms: MJ to adjust flushing issue in Women’s. Board is still getting estimates on new locks/doorknobs still progressing; Jon to follow-up.

New Business:

Lawn Maintenance – Grass too high: Board does have permission to act; however, written notice must be given and allow 30-days for homeowner to act. The quicker the board is made aware of problems, the sooner we can get notice to homeowner. Some homes are being cut at expense of HOA, others are getting help from neighborhood teenagers which are private agreements. * Homeowners in attendance expressed serious concerns about the look of yards and increased neglect regarding foreclosures. Board has agreed to post the full covenants for all homeowners on the website and encourage communication to us to keep on top of concerns.

Trash Removal – home at 7813 had trash pile in driveway for weeks before removed; now has abandoned car in driveway. Certified letter was sent to advise that if not removed will be towed.

Communication – Update letter to be mailed to homeowners before October to get updated contact information on homeowners, rental information and about publication to directory on the website.

* Homeowners feel the need to make annual letters bilingual to help reduce misunderstandings and clarify expectations to our Hispanic neighbors.

Pool – Mischief still continues and the need to re-key the main gate and have it match bathroom doors will be considered in the 2009 budget.

Board Position Opening – Carole Springfield has resigned her position as President with only a few months left to serve. MJ, as existing board member agreed to step in and take over her duties until the Annual Meeting in February. Vote was unanimous. Open board position was presented to all in attendance and Lois Foster agreed to accept fill this post for remainder of this year, and undertake a search for other potential candidates. Jon Lee announced that he was moving from the neighborhood, but retaining ownership of his home. He expressed interest in remaining on the board and his position as Treasurer, unless there were misgivings from other board members or homeowners in attendance. All agree that Jon is doing a great job and should remain in his position.

Next Meeting: October 7, 2008 at Golden Corral on Millbrook Road (off Capital Blvd.)

Meeting adjourned at 8:28 pm.