Attendance:

• President – MJ Jones (present)
• Vice President – Ron Alford (present)
• Treasurer – Jon Lee (present)
• Secretary – Brenda Campbell (present)
• Board Member – Lois Foster (present)
• Homeowners present – John Booker, Anibal Lopes, Gregory Wiggs and Nabil Rahman

This meeting was called to order by MJ Jones at 7:05 pm, at Golden Corral.

Old Business:

Financial – Final information on estimates for 2009 budget will be needed for next meeting. We are still tracking to stay on budget for 2008, which includes spending about $2,000 more each year to reduce the capital account overages.

Pool – Furniture: Ron to have final cost estimates on table tops. MJ looking at cost of industrial grade umbrellas due to breakage. Bathrooms/Locks: Both knobs need to be replaced with easy release locks and NOT match to the main gate, as this presents a safety hazard for off-season use. Busse’s to be contacted for key pricing & lock replacements in 2009 budget.

Communication – Update mailing was sent to all 115 homeowners, with 60 returning information and only 3 returned to sender. Jon and Brenda will coordinate the maintenance of a common database file for all homeowner contact.

Lawn Maintenance – Only one complaint for high grass and homeowner was been contacted and grass was immediately cut.

New Business:

Pool – Pool is closed for the season. As in past years the phone has been turned off and will be returned to service next May. A motion light is needed for pool parking lot; MJ to get cost for 2009 budgeting. Bathroom floors need cleaning and screen on Men’s room needs replacement. A complete overhaul on cement cracks are pre-pool opening items for 2009.

Board Position Opening – There are currently 3 new homeowners that have submitted interest and background profiles to Lois for Annual meeting. They are: Nabil Rahman, Gary Moss and Wayne Holley. Profiles for all candidates will be sent with Annual Meeting letter in January. Mention of term limits to be added to the By Laws at the annual meeting is a possibility.

Communication – Separate ‘invoice’ will be sent immediately following the December meeting, when 2009 budget will be approved and annual dues are known. This effort is being made to improve the timeliness of dues payment. Website is a great tool, but posting items as links would improve printing abilities. Approval of 3-year domain name purchase was obtained and will be added to the 2009 budget.

Halloween Party – Amy Powell will again handle the coordination of a Halloween Carnival for the younger children. It will be held in the pool parking lot on October 31 beginning at 5:30 pm.

Landscaping – Pathway and steps between Harps Mill Woods and Mill Trace needs to be addressed for safety concerns. Ron Baily is a possibility, but other estimates will be gathered and require drawing and all costs, including a railing. Tree trimming on Paddle Wheel may involve the City of Raleigh if the trunk is between street and sidewalk. First contact should be with the homeowner.

Next Meeting: December 2, 2008 at Golden Corral on Millbrook Road (off Capital Blvd.)

Meeting adjourned at 8:33 pm.