Attendance:
- President – Carole Springfield (absent)
- Vice President – Ron Alford (present)
- Treasurer – Jon Lee (present)
- Secretary – Brenda Campbell (present)
- Board Member – MJ Jones (present)
- 14 Homeowners present
This meeting was called to order by Ron Alford at 7:05 pm, at Harps Mill Woods pool.
Old Business:
Financial – We have 1 home that owes for 2007 & 2008 and 1 home still owing for 2008. All others are up-to-date. Jon is posting monthly invoices with increasing interest. Once January 2009 hits, legal action will be worthwhile on 3 years past due home. All line items are on track not to exceed budgeted amounts.
Pool – Furniture: Only 1 umbrella left. All tables need table tops replaced due to breakage. Ron will follow-up with company who can custom cut Plexiglas tops for us. Bathrooms: MJ to adjust flushing issue in Women’s. Board is still getting estimates on new locks/doorknobs still progressing; Jon to follow-up.
New Business:
Lawn Maintenance – Grass too high: Board does have permission to act; however, written notice must be given and allow 30-days for homeowner to act. The quicker the board is made aware of problems, the sooner we can get notice to homeowner. Some homes are being cut at expense of HOA, others are getting help from neighborhood teenagers which are private agreements. * Homeowners in attendance expressed serious concerns about the look of yards and increased neglect regarding foreclosures. Board has agreed to post the full covenants for all homeowners on the website and encourage communication to us to keep on top of concerns.
Trash Removal – home at 7813 had trash pile in driveway for weeks before removed; now has abandoned car in driveway. Certified letter was sent to advise that if not removed will be towed.
Communication – Update letter to be mailed to homeowners before October to get updated contact information on homeowners, rental information and about publication to directory on the website.
* Homeowners feel the need to make annual letters bilingual to help reduce misunderstandings and clarify expectations to our Hispanic neighbors.
Pool – Mischief still continues and the need to re-key the main gate and have it match bathroom doors will be considered in the 2009 budget.
Board Position Opening – Carole Springfield has resigned her position as President with only a few months left to serve. MJ, as existing board member agreed to step in and take over her duties until the Annual Meeting in February. Vote was unanimous. Open board position was presented to all in attendance and Lois Foster agreed to accept fill this post for remainder of this year, and undertake a search for other potential candidates. Jon Lee announced that he was moving from the neighborhood, but retaining ownership of his home. He expressed interest in remaining on the board and his position as Treasurer, unless there were misgivings from other board members or homeowners in attendance. All agree that Jon is doing a great job and should remain in his position.
Next Meeting: October 7, 2008 at Golden Corral on Millbrook Road (off Capital Blvd.)
Meeting adjourned at 8:28 pm.