Board Members and Officers

Other homeowners represented:  7

1. Meeting called to order by President Mark Jones beginning at 7:30 pm- President Mark Jones called the meeting to order with a quorum of homeowners present. The minutes of the February 2010 Annual Meeting were presented and approved by the homeowners.
2. Overview of the contents of the January 8th 2011 Annual Letter- Secretary- Ron Alford, Secretary and Board Member reviewed the contents of the Annual Letter which summarized the events and issues of 2010. Attendees acknowledged receipt of the information and had no objections and or questions to the information.
3. Overview of approved 2011 HOA Budget for 2011- Treasurer- Brenda Campbell, Treasurer and Board Member presented in written form the 2010 and projected 2011 Budget figures to the attendees of the meeting. The treasurer answered questions and emphasized that the focus of the upcoming year was to keep within the limits set for the overall expenditures during 2011 and not tap into the Capital Reserve account balance.  This is a departure from several years of knowing that there was money available to easily cover any overages.
4. Snow Removal/Emergency Communications- Treasurer- Brenda Campbell, Treasurer and Board Member presented her ideas and actions regarding snow removal from the streets of our community during the recent snow storms. She engaged a private vendor who cleans the Food Lion parking lot to come to our community for a reasonable hourly rate ($150.00/hour) to clear our community streets in order to provide a safe passageway for our homeowners. The vendor was able to clear the streets of our neighborhood in one hour. It was confirmed by the meeting attendees that this was an excellent expenditure of funds within our budget to enhance the safety and mobility of our residents. In addition, the Board members and attending homeowners thought that it was essential that as a neighborhood we have a plan for communicating with each other during emergencies, i.e. power outages, winter storms, etc. the consensus was that we have an effective “neighborhood watch” program already in place and that we have a spirit of concern for each other and when there is an emergency that we do look after each other automatically.
5. 2011 Events for Homeowners-Easter, Halloween, Pool party, etc- Vice President- Janet Cummings, Vice President and Board Member reviewed the 2010 community events and proposed the continuation of same and similar events for the New Year. We had a Pig Pickin in 2010 and it was confirmed that that event was a success in bringing homeowners together for another social event. Mark Jones agreed that he would be pleased to be the leader in having that event again in 2011.
6. Pool Service Contract with Crystal Clear Swimming Pools renewed for 2011- President-Mark Jones
   • Discussion about converting pool to a salt water system- Board members, attendees and Jerry Leone discussed the pros and cons of considering converting our pool to a salt water solution. It was decided that we as homeowners and Board members would continue to explore and gather information about the advantages and disadvantages of the conversion including the costs and short and long term benefits.
   • A discussion occurred regarding the purchase of a pool cover for winter/off season time period- The Board has two bids at this time, both vendors offering to install a Merlin mesh cover with costs ranging from $2900 to $3200. It was concluded by the attending homeowners that the purchase of a pool cover would be cost effective and should be implemented as soon as possible. It was confirmed that this would be done for the 2011 Fall/winter season. Currently, we spend approximately $3,960.00 for Winter Maintenance. With the installation of a pool cover, this expense would be eliminated. However, we do not have the actual cost of pool cover removal and the cleaning and balancing of the pool chemicals in the Spring, but we are assured by our current pool servicer that the costs would be much less than the current Winter Maintenance fees and that it would be economically beneficial to install a pool cover
7. Election of 2 Board Members- Two Board Members were nominated and confirmed by the meeting attendees. Don Nelson and Mark Jones were selected for three year terms to the Harps Mill Woods Homeowners Association.
8. The meeting was adjourned by President Mark Jones. A meeting of the Board was conducted after the 2011 Annual Homeowners Meeting and officers were elected. President- Mark Jones, Vice President- Janet Cummings, Secretary- Ron Alford, Treasurer- Brenda Campbell and new Board Member- Don Nelson