Board Meeting Minutes 04/14/09

Board Members in Attendance:

  • President – MJ Jones
  • Vice President – Ron Alford
  • Treasurer – Jon Lee
  • Secretary – Brenda Campbell
  • Board Member – Janet Cummings

Homeowners in attendance – 2

The meeting was called to order by President Mark Jones at 7:08 pm. The minutes for the previous HOA board meeting on February 3, 2008 were not approved. Secretary needs to send to Janet again for her approval.

Old Business:

Financial – Budget Reviewed. Payment needs to be sent for Easter event. Late notices are being sent around the 11th of each month to the 14 remaining past due accounts. Only 1 is more than 1 year in arrears and it is a foreclosure. Otherwise, budgeted expenses are on schedule, with less past due accounts than normal for April.

Pool – Keys will be made to bring stock up to 25 for the season. List of past due accounts given to Secretary, so that keys will not be given out until dues are current. Most pool keys & copy of list will be given to MJ, due to his availability & proximity to the pool.

Communication – Website updates needed on term expiration years; Jon & Ron expire in 2011 and MJ & Janet in 2012, Brenda in 2010.

Compliance Issues – Tow truck on Harps Mill Woods has been addressed and is now parked inside his garage.

New Business:

Compliance Issues – Grass cutting issues will only be given a 10-day written notice period; however, personal contact will be made by a board member to remind homeowners to keep their lawn looking neat. Secretary will send periodic reminders via email announcements and add to the website.

Tree Trimming – We will look into posting tree pruning clarifications (City of Raleigh vs. homeowner responsibility) on the website, as well as reminder announcements. Paddlewheel and Harp Mill Road have the most tree height issues the sidewalks.

Communication – We will try to add links to City of Raleigh ordinance and helpful government links for new homeowners as a courtesy and reminder about general rule on pets, lawn watering, etc. Secretary will check with webmaster on any limitations.

Future Meeting Dates – Board has tentative set meetings for the following dates, which will be posted on website: June 9, August 4, October 6, December 1.

Pool Opening Date – Will be set his week and sent out via email and posted to website, as well as the sign displayed. We are opening earlier than most neighborhoods.

Sign Repair – Entrance sign needs to be replaced (attached portion, not the concrete). Ron will gather estimates and send via email to all board members for approval. Repairs have been repeated and are not working.

Meeting adjourned at 8:02 pm.

Next Meeting: June 9, 2009 at the HMW pool, weather permitting at 7 pm.