Board Members and Officers
- President – Mark Jones
- Vice President – Janet Cummings
- Treasurer – Brenda Campbell
- Secretary – Ron Alford
- Board Member – Don Nelson
Meeting called to order by President Mark Jones beginning at 7:00 pm and adjourned at 8:30 pm
Presidents Corner– updates and reports- Mark Jones presented information and concerns on maintenance of the pool property:
After a review of the three bids for a pool cover, the Board agreed on contacting Scuba Clean to obtain a current projected cost and time schedule for a 2011 installation of a pool cover. Brenda Campbell, Treasurer, reviewed the “Winter Maintenance” costs including water bill, electricity costs and maintenance fees. After presentation and discussion of those various costs, the Board concluded that it would take less than 1 year of cost savings to pay for a high quality pool cover. The Board agreed that Mark Jones, President, would contact the owner of Scuba Clean to inform them of the Association’s intent on ordering a pool cover and contracting with them for installation.
Mark Jones also recommended that the Board approve the installation of “key in and key out” deadbolt locks on the two bathroom doors and pump room door at the pool for off season security purposes.
City inspectors have reiterated that the height of the fence surrounding the pool must measure 4 feet from ground to the top of the fence. Our fence meets those requirements. The mulch depth around the fence needs to be reduced to keep the height according to the new regulations. Don and Mark agreed to correct this height to avoid a delay in the opening of the pool in May 2011.
Vice President’s Corner– updates and reports of upcoming events:
Janet Cummings, Vice President, reported that the HOA would be supporting and sponsoring the 2011 Easter Extravaganza, which will be held on April 16th from 2:00pm to 4:00 pm at the Pool parking lot. Featured will be two face painters from www.ebony-child.com as well as an Easter Egg Hunt in adjoining homeowner’s yards. Homeowners have volunteered to assist Amy Powell with the event.
The Vice President also reminded all homeowners to keep their lawns cut and their respective properties appearing in a presentable and pleasant looking fashion.
Treasurer’s Corner– updates and reports:
Brenda Campbell, Treasurer, presented an updated 2011 Harps Mill Woods HOA Financial Summary report. The report reflected that the Current Balance of the Reserve Account is $21,501.00. The report reflected that 99 of 115 homeowners have paid their 2011 HOA dues. She stated that there are two homes that are three years behind on their dues and that liens will be place on those properties. The Treasurer expects that the remaining thirteen homeowners will pay the 2011 HOA dues.
The Treasurer stated that the 2010 Federal income taxes for the HOA were paid totaling .70 with income derived from the Association’s interest bearing account. In fact, the Treasurer puts all incoming monies in the Association’s interest bearing account initially and then transfers’ money to the primary checking account when bill paying is required. The purpose is to earn as much interest on the homeowners’ money as possible throughout the fiscal year.
The Treasurer confirmed that the 2009 Financial Review was completed without concern and the 2010 Review is being conducted now.
New Business
Don Nelson, Board Member, alerted the Board that he has received multiple complaints from homeowners regarding speeding on our streets and that the violators are other homeowners. He urged caution to all homeowners that we must all be considerate of our neighbors and be cognizant that we have children and pets in our neighborhood. The Board agreed that if this type of negligent behavior continues that the local police will be asked to address the problem with the specific violators.
Don Nelson also asked that the Board consider having two signs placed at the neighborhood’s two entrances ( Milltrace Run and Harps Mill Woods Run) stating “SLOW Children At Play”
HOA Board Actions:
The Board voted and approved of the purchase of a pool cover as discussed above.
The Board voted and approved of the repair of the bathroom door locks at the pool house, as well as the purchase and installation of “key in and key out” dead bolt locks on the bathroom and chemical room doors. The purpose in this is for further security and to deter vandalism during the off season.
HOA Members Meeting Times:
Homeowners are encouraged to attend HOA meetings. Our upcoming meetings are scheduled for the following dates:
June 7th, August 2nd, October 4th and December 6th 2011. All meetings start at 7:00 pm and the locations of the meetings will be in the neighborhood (usually at the pool) and, if at a different location, it will be noted on the neighborhood signs.
Respectfully submitted,
Ron Alford- Secretary- Harps Mill Woods HOA
April 5th 2011