Board Members in Attendance:
- President – Mark Jones
- Vice President – Janet Cummings
- Treasurer – Brenda Campbell
- Secretary – Ron Alford
- Board Member – Jon Lee
Additional homeowners in attendance: Gregory Wiggs and Sam McGarvey
The meeting was called to order by President Mark Jones at 7:00 pm. The minutes from the August 3rd 2010 HOA meeting were approved.
Officers Reports:
President
Mark indicated that he was pleased with the community support and attendance (40 to 50) at the Pig Pickin’ and recommended a repeat for next season.
Mark stated that he obtained an estimate on the cost of the Holly bushes ($8.00 to $12.00/bush) for the pool from Troy Olsen. It was estimated that we would need 12 bushes. Mark agreed to get an estimate on the total cost of the bushes and planting the bushes.
Mark indicated that Troy Olsen trimmed the bank of weeds behind the pool this pool season on a monthly basis for a total of five times at a total cost of $250.00.It was noted that by keeping the bank clean, we did not have as much of a problem with insects and ticks as before.
Mark indicated that he would get an estimate of the cost of pea gravel for the walkway.
Mark indicated that the pool was closed October 3rd, 2010 and that the plumbing would be drained and cut-off by 10-9-2010 and pool furniture stored from the weather.
Vice President
Janet Cummings informed the meeting attendees that one of our homeowners planned a social gathering with friends recently and that the homeowner printed and dispensed written notices to the other homeowners on the street as a courtesy. This was proactive and considerate. Sam McGarvey indicated that the gathering was orderly and not a boisterous event and he appreciated the notice of the party from the homeowner.
As with this social gathering and other homeowner parties, we must all remain conscious of the lack of space that our neighborhood has for visitor parking. As a Board, we do not want to discourage homeowners from having gatherings of friends and family members in their homes. With the holiday season coming forth, we will have and welcome friends and family members visiting our homes and neighborhood.
AS A REMINDER, please park in your driveways first, secondly, use the pool parking lot for overflow parking and thirdly use on-street parking.
A SUGGESTION, if you use on-street parking for an overflow of guests, try to have them park on the same side of the street so that emergency vehicles have room to pass safely.
THE REASON WHY, Gregory Wiggs, homeowner and volunteer fireman, stated that the typical fire truck is eleven feet WIDE and with our narrow streets the fire truck cannot pass when there are cars parked on both sides of the street. For a typical emergency such as a house fire, FIVE EMERGENCY VEHICLES COME TO THE SCENE. All of us as homeowners must be conscious of these facts and make sure that we are not creating a barrier to a fellow home owner being able to have emergency care, if needed.
The Board agreed to put this reminder in the annual letter and Gregory Wiggs, volunteer fireman, agreed to speak to the importance of this subject at our Annual Meeting.
For those homeowners who are interested in the Wake County/Raleigh City parking regulations, you can link to the following website link for that information: http://raleighnc.gov/search/content/PWksParkingMgmt/Articles/ParkingFactsFaqs.html?sms_ss=email&at_xt=4caba03f8c0c5dca,0
Treasurer:
Brenda Campbell, HOA Treasurer, provided a copy of and reviewed the budget balances of the 10-15-2010 Treasurers Report. Brenda continues to communicate with the few homeowners delinquent on their 2010 HOA dues and is encouraged that most will be able to meet their obligation.
Brenda indicated that we received a notice from Wake County Government reflecting new regulations for pool fencing. It is the Board’s belief that we meet the new standards, but Jon Lee suggested and the rest of the Board agreed that we be proactive and have the Wake County Government officer inspect our fencing as soon as possible to ensure that we are in compliance before our next pool season.
Brenda complimented and thanked our past Treasurer, Jon Lee, for putting the HOA bills on auto draft. It is efficient and makes the accounting process easier to manage.
Brenda requested that we have a tree removal expert estimate the removal cost of those trees on the HOA common properties that are dead and need to be removed. The HOA President, Mark Jones, stated that he would arrange that estimate.
Brenda asked if there were any other budget needs different from our regular expenses. Mark indicated that we may need to consider replacing a few of the pool side lounges that are not repairable.
Brenda will contact Jason at the DOH about clearing accumulated debris by 540 that has created a dam for the rain runoff, which overflows into homeowner yards.
New Business
Annual Meeting will be on February 1st 2011 at the Golden Corral Restaurant.
Ron and Charlene Alford will check into the cost of the materials for holiday luminaries for this season and report to Janet Cummings, Vice President.
Ron Alford, Secretary of HOA, will send out another bulk email asking homeowners if there is an interest in having some progressive dinners with each other.
Board agreed to have walls of pool bathrooms painted before the 2011 pool season.
The meeting was adjourned by Mark Jones at approximately 8:00 pm.
The next meeting will be on December 7th 2010 at 7:00pm at the Golden Corral Restaurant at 2909 E. Millbrook.
HOME OWNERS ARE ALWAYS WELCOME TO THE HOA BOARD MEETINGS