Board Meeting Minutes 6-8-2010

Additional homeowners in attendance: Lois Foster

The meeting was called to order by President Mark Jones at 7:00 pm. The minutes from the April 12th 2010 HOA meeting were approved.

Mark Jones reported that the pool was up fitted with all of the newly required modifications, passed city inspections and was opened in May 2010.
As a part of the pool modifications, a new paint was used, which should last 10 years instead of the normal 5 year period.
Mark asked that we obtain estimates for at least three metal signs to be placed at or near the pool which indicate that the pool use is for homeowners and or their guests. All others will be asked to leave and considered trespassers who will be charged accordingly. Ron Alford agreed to obtain some estimates for the signs.
Mark stated that the bathroom floors at the pool were painted and we would plan to get the walls painted by the next season.
Mark requested a lock box be installed for the motion light switch at the pool.
Mark indicated that he would contact Troy Olsen about trimming the bank of weeds behind the pool, ideally on a monthly basis. – “He is scheduled to come monthly during the pool season”
Shrubbery would be planted during the Fall of 2010 along the back fence of the pool matching existing shrubbery along the adjacent sides.
Mark indicated that he was getting an estimate on the cost for some additional pebbles for the pathway.

Janet Cummings indicated a need for the HOA to re-activate the Architectural Committee. This committee would be responsible for evaluating proposed structural changes requested by homeowners. Since all of the homes have been constructed in our development, most modifications are fences, decks and porches, storage buildings, etc. Currently, the President and Vice President provide the reviews and suggestions for consistency in the neighborhood. It was agreed that those homeowners who are familiar with previously established standards for home modifications would research and document those standards and bring them to the August 2010 Board Meeting for discussion.
The Board would then decide on whether there is a need for re-activating the

Architectural Committee and ask for volunteers to serve on the committee.
Janet also suggested that we combine the September Pool Party for the children and the Pig Pickin and have it on Saturday, September 11th 2010. It was agreed that the HOA would provide the Pig, slaw; soft drinks, plates, plastic ware and party favors for the children. The homeowners will be asked to bring a covered dish.
Janet and Brenda indicated that the annual liability insurance was paid for 2010 and a copy of the policy is on file.

Brenda Campbell reviewed the budget balances for the 6-7-2010 Treasurers Report.
Brenda has been in contact with the Dept of Highways about the continuing beavers issue along 540. Earlier this spring another dam created standing water behind specific properties on Harps Mill Woods Run. Brenda and Mark will be reviewing drainage near this area to see if it is related and what action needs to be taken.
Brenda will be calling those homeowners who have not yet paid their 2010 HOA dues and requesting payment as soon as possible. Interest charges will be added to late payers. A few homeowners are two or more years behind in payments and liens will be placed on the properties in question before sending out new notices with updated interest charges. She will also investigate the cost and procedures for placing liens on properties that are 2 or more years behind in payments.

A motion was made, seconded and the vote was unanimous to not permit non- HOA members to pay for use of the pool. The pool is to be enjoyed and used by the homeowners and their guests.
The home at 7833 Harps Mill Woods Run was sold and the new owners are in the process of completing inside renovations.
The home at 8633 Harps Mill has been rented and Mark will visit the renter, provide the Rules for the use of the Pool and a pool key.
Pool keys are not to be given to non- HOA members in order to use the pool.
“No trespassing” signs will be obtained and placed at and around the pool in at least three locations

The meeting was adjourned by Mark Jones at approximately 8:00 pm.

The next meeting will be on August 3rd 2010 at 7:00pm at the pool.