Board Members in Attendance:
- President – MJ Jones
- Vice President – Ron Alford
- Treasurer – Jon Lee
- Secretary – Brenda Campbell
- Board Member – Janet Cummings
Additional Households in attendance – 8
The meeting was called to order by President Mark Jones at 7:02 pm. The minutes for the previous HOA board meeting on April 14, 2008 were approved.
Old Business:
Financial – Budget on target for this year. Only 6 homes remain past due, with an additional 2 homes still owing interest. Last foreclosure has sold and partial back dues were paid.
Pool – 20 additional keys were purchased, checked and given to MJ to have available for homeowners who lose them. Risk assessment was made by Erie Insurance, with no recommendations for changes noted.
Communication – We added links to City of Raleigh ordinance and helpful government sites for all homeowners as a courtesy and reminder about general rule on pets, lawn watering, etc. Also, all future board meeting dates are also posted.
Compliance Issues – No new complaints received in the past two months.
New Business:
Compliance Issues – Swing set behind home at 7844 Harps Mill Woods Run needs to be removed, repaired or replaced. It is broken and dangerous to neighborhood children who can access it easily, and parts that break off are being tossed into ditch that runs along property line. Secretary will send letter to homeowner to take action or face fines under the Nuisance clause.
Communication – Seasonal letter will be going out this month to remind homeowners about pool rules, grass cutting, pet clean-ups and ‘come socialize at the pool and meet your neighbors’.
Pool– HOA will have to budget money to replace the vent covers at the bottom of the pool before the 2010 season. We will take advantage of the drained pool to repaint and fix any other cracks. Best estimate on costs at this point is $5,000. MJ will get quotes from the 2 contractors that are authorized to replace covers. MJ is also gathering prices on metal tables with umbrella holes to add to the remaining pool furniture. We cannot replace broken glass tops with non-glass option, so only one table remains available.
Landscaping – HOA pays $300 to cut the tall grass and bushes along the back edge of pool each year at the beginning of the season. Discussion on replacing these bushes that attract ticks with holly plants matching the other sides – MJ will get some prices. A concern over soil retention along the back was mentioned.
Sign Repair – Entrance sign quote from Jack Rabbit Signs was approved and Ron will follow-up to get sign replaced.
Meeting adjourned at 7:45 pm.
Next Meeting: August 4, 2009 at the HMW pool, weather permitting at 7 pm.