Attendance:
- President – MJ Jones (present)
- Vice President – Ron Alford (present)
- Treasurer – Jon Lee (present)
- Secretary – Brenda Campbell (absent)
- Board Member – Lois Foster (present)
The meeting was called to order by President Mark Jones. The minutes for the previous HOA meeting on October 7th 2008 were approved.
Old Business:
Landscaping – Walkway and steps between Harps Mill Woods and Mill Trace from the bridge to the pool were completed and the contractor was paid in full upon completion of the project. A bid for “pebble path restoration” was reviewed from Ron Bailey, contractor, Accurate Design, LLC. The specifics of Mr. Bailey’s proposal were discussed. Another bid will be requested from another contractor for comparison of costs. Specifics for payment methods will be requested in writing from the bidding contractors.
Financial – Treasurer Jon Lee presented the proposed budget for 2009. The only change was an addition of $1500.00 to the General Maintenance & Repair line item to cover the projected cost of the pathway restoration to be completed in early 2009. The budget was reviewed and approved.
Pool – The Board decided to request an additional number of pool keys (10 to 20) be cut by Busses Locksmith to have as spares prior to the summer season. Estimates have been requested to repair and replace the Pool bathroom door handles/locking mechanisms and the work will be completed prior to the opening of the pool in 2009. Estimation for replacement of swimming pool table tops were obtained from DAN Glass Company in Raleigh. The estimated cost was $189.13 plus $12.77 tax= $201.90 per table top. The NC Code requires the material to be tempered safety glass.
Communication – Two letters/notices will be sent out to all HOA members prior to the 2009 Annual Meeting on February 3rd 2008. One notice will be the billing for the 2009 HOA dues of $160.00. The second notice will be to announce the date and place of the Annual Meeting. Included in that letter will be an announcement that there are two vacancies on the HOA board and nominations will be accepted and voted on by the HOA members at the Annual Meeting. According to the Bylaws, the later notice will be mailed 30 days prior to the Annual Meeting.
New Business:
Pool – An estimate was requested from Ron Bailey, contractor, as to the cost to replace one of the pool spotlights with a double light unit with a sensor that would activate at night for the purpose of providing security lighting of the pool parking lot.
General Landscaping – No current concerns. Thanks to Bill and Lois Foster for the beautiful Christmas decorations on the subdivision sign.
Next Meeting: February 3, 2009 (Annual Meeting) at Golden Corral on Millbrook Road (off Capital Blvd.)
President Mark Jones closed the meeting with no further business needing to be discussed.