Board Members in Attendance:

• President – Mark Jones
• Vice President – Janet Cummings
• Treasurer – Brenda Campbell (not present)
• Secretary – Ron Alford
• Board Member – Jon Lee (not present)

Additional homeowners in attendance:  Lois Foster, John Booker and Pete Cummings

The meeting was called to order by President Mark Jones at 7:00 pm. The minutes from the February 2^nd 2010 HOA Annual meeting were approved.

Officer Reports:

• President– Mark Jones provided a detailed report of the recent modifications and up fitting of the pool, which included a new paint job, new regulated drains and water supplier pipe covers. Mark presented written bids from three different companies. Scuba Clean was selected by Mark to perform the pool modifications. The costs for the modifications were $5500.00 to Scuba Clean and $300.00 to the required architectural firm. We are waiting for the Raleigh City Inspector to review all documents reflecting the changes and modifications to the pool. Upon the inspector’s review and approval, we will be allowed to open the pool at a time to be announced in the near future.
• Mark announced that Troy Olsen would be trimming the bank behind the pool on a monthly basis at $50.00 per month. Troy will also trim the bushes around the front sign and mulch the Common areas as the season progresses on a one time basis.
• Mark has been keeping the grass cut at 7844 Harps Mill Woods Run. It appears to the neighbors and other observers that the homeowners have left the property and that a realtor does not have a contract to sell the property. Ron Alford, Secretary, agreed to try to determine who holds the mortgage and contact them for assistance in property maintenance. A home across the street is for sale and a complaint was filed with the Board by a neighbor regarding yard maintenance. Mark Jones had cut the yard on one occasion. Ron Alford contacted the realtor and they agreed to have their crew keep the yard maintained, which they have begun.

• Vice President– Janet Cummings reported that the community had an excellent Easter Party for families and children on March 20^th 2010. Janet stated that we wanted to have a Pig Pickin this summer or early Fall for homeowners. A tentative date was set for September 18^th 2010. Also, Janet mentioned that several families had mentioned a desire to have some progressive dinners. Janet was provided a list of interested families, so she will contact some of those families to form a committee to plan the event for interested families. Janet mentioned that we need to consider having the gravel pathway to the pool replenished with some additional pebbles. Mark Jones agreed to investigate that request and provide the Board a recommendation.

• Secretary- Ron Alford provided the new Liability Insurance policy to the Vice President for her review and approval. Ron developed a memo to inform homeowners of parking on the street violations and it was used on a few occasions over the last 60 days. There was a positive response by homeowners of adherence to the bylaws regarding parking in the property.

• Treasurer– Brenda Campbell was not able to attend the meeting due to an unforeseen conflict; however, she presented a recent treasurer’s report reflect budget and expenditures. That report is attached to the minutes for members (homeowners review).

New Business:

Suggestions:

1. Vice President, Janet Cummings, asked that if complaints are submitted to a Board Member(s) from a homeowner regarding specific issues, the Board Member(s) should address the issue directly with the homeowner and attempt to resolve the complaint. The homeowner who submits a complaint should be kept anonymous to the violator.

1. Minutes for Board Meetings should be completed, reviewed and approved by the Board and posted on the web site within 10 days or before.

1. If there are “unusual occurrences” witnessed in the neighborhood, i.e. storage PODS on homeowner’s property, visitors vehicles parked on the street; junk cars on the property, there should be a time limit for tolerance. A 30 day time period was suggested as reasonable before a Board Member speaks to the homeowner to ask for resolve.

1. It was suggested that we consider appointing a three person Architectural Committee as mentioned in the Bylaws under Article 4. Discussion followed among the Board and homeowners who were present. A decision was not made at this meeting and the topic was left open for further discussion and decision. Currently, the President and one other Board Member have consulted with homeowners regarding their requests for architectural changes on their property. With homes built in the property and most major structural changes having been implemented to the homes, the most recent requests have been on fence construction or screened in porches and decks.

1. It was suggested that we add contact phone numbers of Board Members to the website to provide another means of contact for the homeowners. There were no objections from those Board Members who were present.

The meeting began at 7:00 pm at the Golden Corral and was adjourned at 7:58 pm.

HOA Board Meeting Dates:

Board Meeting dates:

• April 13^th 2010
• June 8^th 2010
• August 3^rd 2010
• October 5^th 2010
• December 7^th 2010

Annual Meeting – Feb. 1, 2011